Applications
Applications are candidate submissions for published jobs. HR users use this area to review candidates and move them through the hiring process.
Who Uses It
Section titled “Who Uses It”- HR users and recruiters review all applications.
- Hiring teams inspect application details, documents, education, and screening score.
How to Access
Section titled “How to Access”Open Careers > Job Applications > All Applications.
Permission required:
jobPortal.view_jobapplicationto view applications.jobPortal.reject_jobapplicationto reject applications.jobPortal.shortlist_jobapplicationto shortlist applications or send shortlist email.
All Applications
Section titled “All Applications”The list shows application counts and candidate records.
Table Columns
Section titled “Table Columns”| Column | Meaning |
|---|---|
| Application No. | Unique application number. |
| Applicant Name | Candidate name. |
| Job Title | Job applied for. |
| Department | Job department. |
| Min. Qualification | Minimum qualification for the job. |
| Status | Current application status. |
| ShortList Email | Shows Sent, Not Sent, or blank where not applicable. |
| Priority | Application priority. |
| Initial Score | Screening score; this column is sortable. |
| Applied Date | Date submitted. |
| Offer Status | Offer state where available. |
| Actions | View details or delete. |
Search and Filters
Section titled “Search and Filters”Filters available in the sidebar:
- Job Title
- Status
- Priority
- Department
- University
Use Reset to clear filters.
Quick Actions
Section titled “Quick Actions”| Action | When available | Result |
|---|---|---|
| Approve | One selected application with status Applied |
Moves the application to review. |
| Reject | One selected application that can still be rejected | Rejects the application. |
| Send Shortlist Email | Selected shortlisted applications where email has not been sent | Sends shortlist email. |
From the list page, rejection is blocked for applications already rejected, interview scheduled, shortlisted, or offer declined.
Application Detail
Section titled “Application Detail”Open View details from the row actions.
Sections shown:
- Overview
- Applicant Information
- Education
- Documents & Links
- Initial Score
The sidebar summary shows:
- Applicant name
- Application number
- Status
- Priority
Detail Actions
Section titled “Detail Actions”| Action | Status rule |
|---|---|
| Approve | Available from Applied. |
| Shortlist | Available from Under Review. |
| Reject | Available from Applied, Under Review, or Shortlisted. |
Application Statuses
Section titled “Application Statuses”| Status | What it means |
|---|---|
| Applied | Candidate submitted the application. |
| Under Review | Application is being reviewed. |
| Shortlisted | Candidate is shortlisted. |
| Interview Scheduled | Interview is scheduled. |
| Interviewed | Interview is complete. |
| Second Interview | Candidate is in a second interview step. |
| Final Round | Candidate is in final review. |
| Selected for Offer | Candidate is selected before offer issue. |
| Offer Made | Offer was sent. |
| Offer Accepted | Candidate accepted the offer. |
| Offer Declined | Candidate declined the offer. |
| Onboarding Started | Onboarding has started. |
| Hired | Candidate became a hire. |
| Rejected | Application was rejected. |
| Offer Expired | Offer expired. |
| Withdrawn | Candidate withdrew. |
| On Hold | Application is paused. |
Workflow
Section titled “Workflow”- Open All Applications.
- Filter or search for the candidate.
- Open View details.
- Review Overview, Applicant Information, Education, Documents & Links, and Initial Score.
- Select Approve for a new application.
- Select Shortlist after review if the candidate should proceed.
- Send the shortlist email if required.
- Move to interviews, assessments, or applicant screening based on the hiring process.